Record pre-existing site conditions, existing damage, and special client instructions before starting work. The generated photo includes the date, time, client and job reference directly on the image.
- Enter the client or site details and job reference.
- Take a photo or select an image from your phone or computer.
- Add notes about existing damage, wear, access issues or special instructions.
- Generate the record, download the stamped photo, and share the stamped photo and written record with the client through WhatsApp.
Pre-Work Condition Logger for Contractors and Service Businesses
Before starting a flooring, painting, maintenance, cleaning, installation or repair job, it is useful to record the condition of the property as it was before work began. Cape Portal’s Pre-Work Condition Logger helps South African contractors and small service businesses create a simple photo and written record directly in their browser.
The tool works on a phone, tablet or computer and does not require an account. Your selected image is processed in the browser rather than uploaded to a Cape Portal server.
Why Record Site Conditions Before Starting Work?
Existing scratches, marks, damaged fittings, uneven surfaces and other conditions can sometimes become a source of disagreement after a job is completed. A dated record gives you a clear reference for what was visible before work started.
For contractors working in homes, offices, shops, rental properties and commercial premises, taking a few minutes to document the starting condition can form part of a professional pre-work inspection process.
How the Cape Portal Condition Logger Works
- Enter the client and job details: Add the customer, property or site name and your quotation or job reference.
- Take or select a photo: Choose an image showing the relevant area or existing condition.
- Add written notes: Describe existing damage, marks, access restrictions or special instructions.
- Generate the record: The tool adds the current date and time to the generated image and record.
- Download and share: Use Share Photo + Text to send the stamped photo and written record together when supported, or download the photo and send it manually when file sharing is unavailable.
Useful for Flooring, Painting, Cleaning and Maintenance Jobs
A pre-work condition record can be useful for flooring installers documenting existing scratches or damaged skirting, painters recording wall conditions, cleaning companies documenting stains or damaged fittings, and maintenance technicians recording the condition of equipment or surrounding areas.
Keep Your Job Records Simple
You do not need complicated software for every site visit. A client name, job reference, clear photograph, written observation and date and time can provide a straightforward starting record for your job file.
Frequently Asked Questions
Does this tool upload my photos?
No. The image is processed in your browser. Cape Portal does not need to receive the photo for the tool to create the stamped image.
Does the timestamp appear on the downloaded photo?
Yes. When you generate the record, the current date and time, client or site details and job reference are added to the generated image.
Can I use the tool on my phone?
Yes. It is designed for mobile browsers and can use the camera or photo selection available on your device.
Can I still keep the original photo?
Yes. The original file on your device is not changed. The tool creates a separate stamped version for download.
Does this replace a formal contract or inspection report?
No. It is a practical documentation aid. For contractual, legal, insurance or regulated work, use the documentation and procedures appropriate to your business and situation.